Allow rest-day attendance filing

This training manual provides a step-by-step guide on how to enable the Filing of Rest Day Attendance setting in the HRIS + Payroll system. When enabled, rest-day attendance for Shift and Flexitime employees must be filed before the attendance record will be reflected in the system. This ensures that attendance rendered on a scheduled rest day is properly filed and processed before it is included in the employee's attendance record.

PurposeCopy Anchor Link

To help users:

• Enable filing of rest-day attendance
• Require rest-day attendance to be filed and approved before it reflect in employee attendance
• Ensure rest-day work is properly documented and processed
• Apply the setting to applicable Shift and Flexitime employees

PrerequisitesCopy Anchor Link

• Access to the HRIS + Payroll system
• Permission to access the Attendance module
• Permission to manage Attendance Settings

D. Step-by-Step Procedure\Copy Anchor Link

Step 1: Navigate to the Attendance ModuleCopy Anchor Link

To begin enabling rest-day attendance filing, navigate to the HRIS + Payroll application.

From the main navigation menu, click the Attendance module.

Step 2: Open Attendance SettingsCopy Anchor Link

In the Attendance section, click the Settings button located at the upper-right corner of the screen.

The Attendance Settings page will display the available attendance configuration options.

Step 3: Enable Allow Filing of Rest Day AttendanceCopy Anchor Link

Locate the Allow Filing of Rest Day Attendance setting.

The setting is applicable to Shift and Flexitime employees only. Enable the toggle or checkbox beside the setting. Once enabled, the Attendance Auto File option becomes available.

• Restday Attendance Auto File Disabled (unchecked) – Employees must manually file their Rest Day Attendance. Once the request is approved, it will be reflected in the employee's attendance record.
• Restday Attendance Auto File Enabled (checked) – The system automatically files the employee's Rest Day Attendance, and the request proceeds directly to the approval process. Once the request is approved, it will be reflected in the employee's attendance record. After enabling the setting, click Save to apply the changes.

Expected resultCopy Anchor Link

• Allow Filing of Rest Day Attendance is successfully enabled.
• The Rest Day Attendance Auto File option becomes available.
• If Rest Day Attendance Auto File is disabled, employees can manually file their Rest Day Attendance, which will proceed through the approval process before being reflected in attendance.
• If Rest Day Attendance Auto File is enabled, the system automatically files the employee's Rest Day Attendance, which then proceeds through the approval process before being reflected in attendance.
• Approved Rest Day Attendance is successfully reflected in the employee's attendance record.
• The setting applies only to Shift and Flexitime employees.

TroubleshootingCopy Anchor Link

1. Rest-day attendance is not reflected

• Verify whether Allow Filing of Rest Day Attendance is enabled. If enabled, verify that the Rest Day Attendance has been filed and approved. If disabled, verify the employee's attendance logs and schedule configuration.

1. Rest-day attendance requires filing unexpectedly

• VVerify the Allow Filing of Rest Day Attendance setting. When enabled, applicable Shift and Flexitime employees are required to have their Rest Day Attendance filed before it can be reflected in attendance.

1. Rest-day attendance is not reflected after approval

• Verify that the request has been approved successfully and that the employee's attendance has been updated or processed.

1. Setting does not appear to affect an employee

• Verify that the employee is assigned to a Shift or Flexitime schedule, as the setting only applies to these employee types.

1. Restday Attendance Auto File is not working as expected

• Verify that Allow Filing of Rest Day Attendance is enabled first. Then check whether Rest Day Attendance Auto File is enabled or disabled based on the intended filing process.

NotesCopy Anchor Link

• Allow Filing of Rest Day Attendance applies to Shift and Flexitime employees only.
• When Allow Filing of Rest Day Attendance is enabled, the Rest Day Attendance Auto File option becomes available.
• When Rest Day Attendance Auto File is disabled, employees must manually file their Rest Day Attendance.
• When Rest Day Attendance Auto File is enabled, the system automatically files the employee's Rest Day Attendance.
• Filed Rest Day Attendance goes through the configured approval process before it is reflected in the employee's attendance record.
• If Allow Filing of Rest Day Attendance is disabled, the employee's rest-day attendance follows the normal attendance processing and does not require Rest Day Attendance filing.