Review incomplete compensation
Find employee records with missing compensation details and complete them.
This training manual provides a step-by-step guide on how to view and fix list of employees with incomplete compensation details in the HRIS + Payroll system. This feature helps ensure that all employee salary configurations are complete and accurate before payroll processing.
Purpose
To help users:
- Identify employees with incomplete compensation details
- Review missing or incorrect salary information
- Ensure all compensation records are complete before payroll processing
- Avoid payroll computation errors due to incomplete data
Prerequisites
- Access to the HRIS + Payroll system
- Permission to access the Employee Module
- Existing employee records in the system
Step 1: Navigate to the Employee Module
To begin, navigate to the HRIS + Payroll application.
Once inside the system, locate and click the Employee module.
Step 2: Access Incomplete Compensation List
Under the Employee module, locate the Incomplete Compensation option on the left panel and click it.
A list of employees with incomplete compensation details will be displayed.
Step 3: Review Employee Compensation Details
In the Incomplete Compensation tab, you will see the list of employees with incomplete details.
In the list, you will see the following information:
- Employee ID
- Employee Name
- Effective Start Date
- Working Hours per Day
- Salary Amount
- Rate Type (e.g., Monthly, Daily)
- Completion Status (Yes or No) The Completion Status indicates whether the employee’s compensation details are complete:
- Yes – Compensation is complete
- No – Compensation details are incomplete and need to be updated
Step 4: Filter Records
You may use filters to easily locate specific employees:
- Department Filter – View employees under a specific department
- Project Site Filter – Filter employees assigned to a specific project site (optional, if you have a project site management subscription)
- Completion Status Filter – Show only employees with complete or incomplete compensation
- Search Bar – Quickly find a specific employee by entering their name or keyword
Step 5: Fix Incomplete Compensation
To update incomplete compensation, first select or click the Employee ID of the employee from the list.
Once you click the Employee ID, you will be redirected to the employee’s profile (Employee 201). The system will direct you to Employment Information → Compensation, where you can update the missing details.
Update the required compensation details (e.g., salary, working hours, rate type, payroll group) and ensure all required fields are properly filled out After completing the information, click the Update button to save the changes. The status will be marked as complete. If there are missing or incorrect details, the system will display an error indicating which specific field needs to be corrected.
Once completed, the employee’s status will be updated to Yes and will be automatically removed from the list of incomplete compensation.
Expected result
- Employees with incomplete compensation are identified
- Missing or incorrect compensation details are updated
- All employee compensation records are complete
- Payroll processing can proceed without errors
Troubleshooting
Employee not appearing in the list
- Ensure filters are correctly set and verify if the employee compensation is already complete
Unable to update compensation or no compensation visible in the 201 file of the employee
- Check user access and permissions Status still showing incomplete
- Verify all required fields are filled and saved properly
Notes
- Only employees with incomplete compensation will appear in the list by default.
- Always verify salary, rate type, payroll group, and working hours before saving.
- Use search bar and filters to quickly locate specific employees.
- Ensure all compensation details are complete before running payroll.